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The Institutional Review Board at GBMC

IRB Standard Operating Policies and Procedures

On January 19, 2017 the U.S. Department of Health and Human Services along with 15 other federal departments and agencies published in the Federal Register a final rule revising the Federal Policy for the Protection of Human Subjects, otherwise known as the Common Rule. The revised 2018 Common Rule was to have gone into effect on January 19, 2018; however, on January 17, 2018 the U.S. Department of Health and Human Services along with 15 other federal departments and agencies announced an Interim Final Rule that delayed the implementation of the revised 2018 Common Rule until July 19, 2018. Subsequent to this January 17, 2018 announcement, a Notice of Proposed Rulemaking (NPRM) was published in the Federal Register on April 20, 2018 proposing an additional six month delay. On June 18, 2018 the U.S. Department of Health and Human Services and 16 other federal departments and agencies issued a Final Rule (published in the Federal Register on June 19, 2018) delaying the general compliance date of the revised 2018 Common Rule until January 21, 2019.

The revised 2018 Common Rule (hereinafter referred to as the “2018 Requirements”) has gone into effect as of January 21, 2019, except for cooperative research requirements which do not go into effect until January 20, 2020.

The GBMC IRB released, on February 9, 2018, a policy outlining the most significant Common Rule changes and GBMC’s procedural response to them. This policy may be accessed below:

GBMC IRB SOP: Transition to the Revised 2018 Common Rule



Code of Federal Regulations Title 45 Part 46.101(a) states that the 2018 Requirements apply “to all research involving human subjects conducted, supported, or otherwise subject to regulations by any Federal department or agency that takes appropriate action to make the policy applicable to such research”. However, institutions are given the flexibility to voluntarily extend the 2018 Requirements to all research activities, regardless of funding.

To assure that all research subjects are equally protected and to maintain continuity for the review and oversight of research, GBMC applies the 2018 Requirements to all research, regardless of funding; therefore, all proposed research, regardless of funding, to be conducted at GBMC HealthCare, Inc. or its subsidiaries, must be submitted to and undergo GBMC IRB review prior to initiation.

Code of Federal Regulations Title 45 Part 46.101(l)(3) further allows institutions to determine whether to apply the new 2018 Requirements to ongoing research initially approved or exempted prior to January 21, 2019. In response to this, GBMC has made the following determinations:
  1. All research projects initially approved or determined to be exempt by the GBMC IRB prior to January 21, 2019 shall continue to be subject to and comply with the pre-2018 Requirements in accordance with 45 CFR 46.101(l)(3).
  2. All research projects initially approved or determined to be exempt by the GBMC IRB on or after January 21, 2019 shall be subject to and comply with the 2018 Requirements in accordance with 45 CFR 46.101(l)(4).
To make a distinction between research projects that fall under the pre-2018 Requirements vs. research projects that fall under the 2018 Requirements, the GBMC IRB has put into practice two standard operating policy and procedure manuals:
  1. Pre-2018 Requirements manual for all research projects initially approved or determined to be exempt prior to January 21, 2019
  2. 2018 Requirements manual for all research projects initially approved or determined to be exempt on or after January 21, 2019
These two manuals are accessible below:

PRE-2018 REQUIREMENTS MANUAL 2018 REQUIREMENTS MANUAL
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